Teachers who are absent for less than three days will have their lessons covered by a Cover Supervisor. If absence is heavier than normal, then a supply teacher may cover the lessons but will not necessarily a subject specialist. Work for the lessons should be either emailed to the school (see procedures below) or be set by the Head of Faculty.
If the absence is for more than three days then a subject specialist supply teacher will be engaged to cover the lessons. Work for lessons will still initially need to be set by the Head of Faculty but for long term absence the supply teacher will take ownership of the absent staff member’s timetable and plan and mark as necessary.
Absence for more than seven days (including non-working days) needs to be verified by a Doctor's Medical Certificate (now 'Fit Note') and sent to the school as soon as possible.
If staff are unwell or for any reason unable to attend school this must be reported as soon as possible and definitely before 7.30 am.
Medical appointments should be arranged out of school hours. In the case of an emergency appointment or any appointment made during school hours, please contact the Headteacher to authorise your absence. The appointment card or letter giving the time and date only of the appointment must be attached to the cover request form..
No more than two planned absences per day can be authorised. The proposed date(s) must be checked with the email@example.com before booking any courses or trips..
Any teacher planned absence needs to be booked at least TWO WEEKS in advance. Without two weeks' notice planned absence cannot be authorised.
Planned absence cover for one or two days will be covered by the Cover Team or if necessary by a supply teacher who may not necessarily be a subject specialist.
Cover work for planned absences must be prepared and left with the proforma in the Staff room cover trays either the day before the absence or no later than 8.00 am on the day of the absence. Please do not leave cover work in a classroom as there may be room changes affecting the covered lesson.
If Teachers no longer require the booked cover they must inform us immediately. Supply staff may have been booked and will need to be cancelled before costs are incurred.
Support staff who are absent must inform the school by 7.30 am at the latest (please see procedures below) - a message must be left on the school absence line.
Absence for more than seven days (including non-working days) needs to be verified by a Doctor's Medical Certificate (now a 'Fit Note') and the certificate sent to the Cover Coordinator or Headteacher as soon as possible. Please also telephone the absence line to let us know a medical certificate/fit note has been issued and for how long.
Telephone 01603 485266 and select option 3 to report your absence. Please state clearly your name and the reason for your absnece. If possible give an indication of long you are likely to be absent, and please phone the absence line each day of your absence.
Medical appointments should be arranged outside of school hours. If the appointment is an emergency or is unavoidable contact the Headteacher to authorise this absence. The appointment card or letter showing the date and time only must be attached to the absence request form.
Support staff who have a 52 week contract have an agreed number of days annual leave entitlement as set out by Norfolk County Council/The Trust. Any leave request must be agreed with and authorised by line manager and Headteacher. Annual leave must be booked and agreed in advance. Where possible annual leave should be taken during school holiday closure but consideration to other dates up to 5 days in an academic year will be given on an individual basis.
The period of annual leave to be taken is from April 1st to March 31st of each year. A maximum balance of 3 days annual leave may, in exceptional circumstances, be carried over to the next leave period.
If it is necessary for any member of Support Staff to work extra hours this must be authorised in advance by the line manager and Headteacher. TOIL hours may only be incurred at the request of your direct Line Manager and have a clear business need (i.e. Parents' Evenings) and must be appropriate to your role. Extra hours cannot be worked to enable staff to take time off for a particular reason.
Wherever possible TOIL should not be redeemed during term time. Staff who are contracted to work term time plus a specified number of weeks should redeem toil during the 'plus' weeks which lie outside term time. It must not be taken on Inset days. Except in extreme circumstances, TOIL should not be incurred by staff who would need to redeem the time during normal school hours.